ELECTED OFFICERS
See Contact Page for names and emails
Chairperson
Reports to: Cape Atlantic Local Groups and Meetings
Purpose: To be the Executive Officer of the Cape Atlantic Intergroup (CAIG) Chair: Have full knowledge of CAIG By-Laws
Be familiar with the guidelines of Central Offices, groups & traditions
Have full knowledge of all positions at CAIG
Coordinate & oversee all other committees & chairpersons
Audit bank accounts (Twice yearly)
Write agenda for, & facilitate, CAIG Business Meeting (Monthly)
Help promote fundraisers (as needed)
Appoint Committee Chairs (as needed)
Appoint & discharge Special Committees (as needed)
Have knowledge of governmental forms and when they are due (as needed)
Ensure all files are up to date and separated by title & year
Attend Steering Committee Meeting & Business Meeting (Monthly)
Attend area events, workshops & assemblies
Attend all quarterly Area 45 Assemblies, & present reports on behalf of CAIG
To be the point-of-reference for important services as they relate to CAIG (As needed)
(Including, but not limited to, the insurance policy, club memberships, etc.)
Vice-Chairperson
Reports to: Chairperson
General Purpose of the Job: To be the Junior Executive Officer of the CAIG Vice-Chair: Have full knowledge of CAIG By-Laws
Be familiar with the guidelines of Central Offices, groups & traditions
Have full knowledge of the Chairperson’s responsibilities
Have full knowledge of all positions at CAIG
Ensure all Committees & their Chairpersons follow through on their positions
Maintain a contact system of Chairpersons & Committees
Write agenda for, & facilitate, Steering Committee Meeting (Monthly)
Contact Chairpersons to remind them of the Steering Committee Meeting (Monthly)
Facilitate CAIG Business Meeting in the absence of the Chairperson (As needed)
Ensure that all Committee Chairpersons write & submit their monthly reports, and that all reports are
accurate
Attend Steering Committee Meeting, Business Meeting, area events, workshops & assemblies
Write & present reports for both Steering Committee & Business Meetings
Be supportive of, and work with, Special Committees
Recording Secretary
Reports to: Chair & Vice-Chair
General Purpose of the Job: To ensure the minutes are kept accurately Take minutes at Steering Committee & CAIG Business Meetings
Collect all Chairpersons’ Monthly Reports
Edit minutes (As needed)
File all minutes
Write & present reports for both Steering Committee & CAIG Business Meetings (Monthly)
Attend all Steering Committee & CAIG Business Meetings (Monthly)
In the absence of Corresponding Secretary, ensures all mail is picked up & distributed
Corresponding Secretary
Reports to: Chair & Vice-Chair
General Purpose of the Job: To ensure all correspondence is done accurately & efficiently In the absence of the Recording Secretary, take minutes at Steering Committee & CAIG Business Meetings
Mail minutes to all groups
Check Post Office for mail
Sort mail & distribute to appropriate Chairpersons
Write letters and answer correspondence (As needed)
Attend all Steering Committee & CAIG Business Meetings (Monthly)
Is responsible for keeping the laptop stored in a secure place; that it be signed in/out only by Committee Chairs for use at AA events; & ensures that it is returned promptly & in good condition
Treasurer
Reports to: Chair & Vice-Chair
General Purpose of the Job: To ensure the office runs efficiently by keeping accurate records of all accounts payable & receivable. Keep accurate records of all accounts receivable; these include, but are not limited to: donations, fundraising events, literature sales, miscellaneous cash, and interest income
Keep accurate records of all accounts payable: these include, but are not limited to: literature purchases, travel expenses, annual charges & fees, and monthly invoices
Deposit all accounts receivable in a timely manner
Write & present reports for Steering Committee & CAIG Business Meetings (Monthly)
Learn how to use accounting software to reconcile account books on the computer (As needed)
Teach others how to use accounting software (As needed)
Attend Steering Committee & CAIG Business Meetings (Monthly)
Attend Audits (Twice yearly)
Compile necessary information & work with tax preparation professional for annual tax preparation
Responsible for ensuring that the CAIG keys are secure
Responsible for ensuring that the CAIG safe is secure
Assistant Treasurer
Reports to: Treasurer
General Purpose of the Job: To ensure the office runs efficiently by keeping accurate records of all accounts payable & receivable
Assist Treasurer (As needed)
Update Literature checkbook
Deposit Literature income
Coordinate (Monthly) literature income and expenses with Literature Chairperson
Attend Audits (Bi-Annually)
Work with Treasurer to compile necessary information & work with tax preparation professional for annual tax preparation
Retain all checking account statements
Learn how to use accounting software to reconcile account books on the computer (As needed)
Teach how to use others how to use accounting software (As needed)
Write and present reports for Steering Committee & CAIG Business Meetings (Monthly)
Attend Steering Committee & CAIG Business Meetings (Monthly)
Trustee
Reports to: Chair & Vice-Chair
General Purpose of the Job: Acts as Group’s elder statesman Have experience in service with CAIG
Have knowledge of CAIG By-Laws, 12 Traditions, & 12 Concepts
Attend Steering Committee & CAIG Business Meetings (Monthly)
The Trustee is to take an advisory position on all CAIG matters, only sharing his/her experience when called upon
APPOINTED COMMITTEE CHAIRPERSONS
Telephone Coordinator
Reports to: Chair & Vice-Chair
General Purpose of the Job: To make sure the Hotline has someone answering it at all times, so that the alcoholic calling in has someone to speak to Recruit & train volunteers to answer phones (As needed)
Travel for recruitment/training (As needed)
Maintain 12th Step Call List
Maintain contact with phone company & answering service
Review all telephone bills
Attend Steering Committee & CAIG Business Meetings (Monthly), as well as area events, workshops & assemblies
Maintain accurate telephone board
Keep home answerers up to date with changes
Write & present reports for both Steering Committee & CAIG Business Meetings (Monthly)
Compile list of substitute phone answerers
Work a 2-hour weekly time slot
Assist in & stay within allotted budget
Public Information (PI) & CPC Chairperson
Reports to: Chair & Vice-Chair
General Purpose of the Job: To create understanding of AA in the community
Responsible for recruiting volunteers to participate in community events (As needed)
Recruit volunteers to speak at schools (As needed)
Distribute literature to police stations, conventions, school boards, etc.
Create & distribute public service announcements for newspaper & radio (As needed)
Provide & maintain literature racks for display at publicly accessible facilities (As needed)
Write & present reports at Steering Committee & CAIG Business Meetings (Monthly)
Attend Steering Committee & CAIG Business Meetings (Monthly)
Stay within allotted budget
Hospitals & Institutions (H & I) Chairperson
Reports to: Chair & Vice-Chair
General Purpose of the Job: To bring A.A.’s message to individuals who are unable to come to A.A. meetings
Responsible for recruiting volunteers to speak at Correctional Facilities
Confirm volunteers are keeping commitments (As needed)
Distribute literature to patients of facilities (As needed)
“Raffle off” H & I Commitments at CAIG Business Meeting (Monthly)
Write reports for Steering Committee & CAIG Business Meetings (Monthly)
Attend Steering Committee & CAIG Business Meetings (Monthly)
Assist in & stay within allotted budget
Literature Chairperson
Reports to: Chair & Vice-Chair
General Purpose of the Job: To ensure that meeting lists are made, and that literature is purchased & sold to meetings within CAIG area
Take regular inventory of literature (Monthly)
Order literature based on inventory & sale history (As needed)
Complete sales orders for groups and Service Committees (As needed)
Coordinate sales pick-up/delivery (As needed)
Enter literature sales into computer
Audit sales entries for error/loss
Update computer with inventory counts & price changes (As needed)
Receive & verify shipments (As needed)
Stock shelves (As needed)
Maintain & distribute price list (As needed)
Coordinate special sales events (As needed)
Verify & update meeting info (As needed)
Price out production cost of meeting lists; proofread prior to printing (Bi-yearly)
Maintain updated meeting list with Website & Phone Coordinator Chairpersons (As needed)
Assemble packs of meeting lists for sale (As needed)
Form a committee & recruit volunteers to sell literature at CAIG Business Office
Write & present reports for Steering Committee & CAIG Business Meetings (Monthly)
Attend Steering Committee & CAIG Business Meetings (Monthly)
Unity Committee Chairperson
Reports to: Chair & Vice-Chair
General Purpose of the Job: To facilitate fundraisers & inform local groups of Intergroup Services
Attend Cape Atlantic A.A. Meetings to inform them of Intergroup Services
Inform groups of the third legacy of service
Be available to help solve group problems
Inform groups of special events
Set up & facilitate Unity Workshop
Form Subcommittees & appoint Chairs (As needed)
Plan the annual Unity Breakfast
Write & present reports for Steering Committee & CAIG Business Meetings (Monthly)
Attend Steering Committee & CAIG Business Meeting (Monthly)
Policy & Structure Chairperson
Reports to: Chair & Vice-Chair
General Purpose of the Job: To be the point of reference and caretaker for Robert’s Rules, and the CAIG By-Laws
Settle any Robert’s Rules questions as they arise at CAIG Business Meeting (Monthly)
Prepare, maintain & distribute Intergroup Rep Service Manual (As needed)
Update Job Descriptions for By-Laws (As needed)
Organize & facilitate CAIG Inventory (Every 2 years)
Assist Groups in taking their Inventories (As needed)
Write & present reports for both Steering Committee & CAIG Business Meetings (Monthly)
Attend Steering Committee & CAIG Business Meetings (Monthly)
Young In Recovery Chairperson
Reports to: Chair & Vice-Chair
General Purpose of the Job: Encourage & support young AA members seeking sobriety
Select a Co-Chair & appoint a committee to help facilitate events
Plan & organize events with alcoholics, for alcoholics, about A.A, promoting sober activities
Provide written reports for Steering Committee & CAIG Business Meetings (Monthly)
Attend Steering Committee & CAIG Business Meetings (Monthly)
Stay within allotted budget
Provide written financial reports for all functions that use CAIG funds
Inform groups of activities
Charge reasonable entry fees, if applicable, to supplement budget
Office Manager
Reports to: Chair & Vice-Chair
General Purpose of the Job: To ensure that the office runs efficiently, & has the proper supplies
Keep track of all supplies on hand
Purchase necessary supplies (As needed)
Seek approval vote for expenditures over $150 (As needed)
Keep accurate records of all purchases & provide receipt to Treasurer & Budget Chair
Maintain office bulletin board with updated information
Assist Policy & Structure Chair in preparing IGR (& Alternate) kits (As needed)
Provide written reports for Steering Committee & CAIG Business Meetings (Monthly)
Attend Steering Committee & CAIG Business Meetings (Monthly)
Archives Chairperson
Reports to: Chair & Vice-Chair
General Purpose of the Job: To ensure the preservation of CAIG’s history Collect, organize & preserve material of historic interest
Select samples of the collection & arrange them in a traveling display (As needed)
Responsible for the physical & intellectual integrity of the collection
Ensure the privacy & anonymity of members whose names appear in the collected documents
Provide written reports for Steering Committee & CAIG Business Meetings (Monthly)
Attend Steering Committee & CAIG Business Meetings (Monthly)
Travel to different meeting to share & collect historic materials (As needed)
Solicit group histories from CAIG Home Groups
Hospitality Chairperson
Reports to: Chair & Vice-Chair
General Purpose of the Job: To welcome & sign-in all guests of CAIG meetings & workshops
Inform groups of special events (As needed)
Welcome members to Unity Workshops (As needed)
Sign-in & greet IGR’s at CAIG Business Meeting (Monthly)
Attend area events, workshops & assemblies
Make coffee at Steering Committee & CAIG Business Meetings (Monthly)
Provide written reports for Steering Committee & CAIG Business Meeting (Monthly)
Attend Steering Committee & CAIG Business Meeting (Monthly)
Budget & Finance Chairperson
Reports to: Chair & Vice-Chair
General Purpose of the Job: To ensure the Intergroup remains financially efficiently by creating an annual budget
Examine the previous year’s budget to make an accurate projection (Annually)
Collaborate with the Treasurer to create a yearly Intergroup budget (Annually)
Monitor Accounts Payable & Accounts Receivable to ensure that the created budget does not require adjustments
Provide written reports for Steering Committee & CAIG Business Meetings (Monthly)
Attend Steering Committee & CAIG Business Meetings (Monthly)
Website Chairperson
Reports to: Chair & Vice-Chair
General Purpose of the Job: To maintain the CAIG Website
Maintain CAIG Website, including all html pages, graphics & general content
Maintain accurate listing of CAIG-vicinity meetings on the Website (As needed)
Make updates to Meeting List (as per indication by Literature Chair)
Maintain CAIG email accounts
Ensure Website lists events & downloadable flyers (at Chairperson’s discretion)
Maintain CAIG office computer, primarily as it pertains to Website matters, but also organizing document folders and other efficiency-related computer matters
Suggest possible updates to software
Maintain & limit Internet access on office computer
Ensure that Antivirus Applications are renewed annually & kept updated
Train committee members in html & website authoring
Keep Budget & Finance Chair informed as to expected annual expenses
Provide written reports for Steering Committee & CAIG Business Meetings (Monthly)
Attend Steering Committee & CAIG Business Meetings (Monthly)
Newsletter Chairperson
Reports to: Chair & Vice-Chair
General Purpose of the Job: To be the Editor of the CAIG Newsletter
Recruit volunteers to submit articles (As needed)
Travel to A.A. groups to solicit materials & distribute Newsletters (As needed)
Recruit members to assist in the typing & editing of Newsletter (As needed)
Establish & maintain relationship with printing contractor to ensure publication
Stay within allotted budget
Provide written reports for Steering Committee & CAIG Business Meetings (Monthly)
Attend Steering Committee & CAIG Business Meetings (Monthly)
Workshop Chair
Reports to: Chair and Vice-Chair
General Purpose of the Job: To coordinate and facilitate workshops
Coordinate and facilitate workshops
Provide written reports to Steering Committee and Business Meeting
Attend Steering Committee and Business Meetings monthly
Access Coordinator
Reports to: Chair and Vice-Chair
General Purpose of the Job: To facilitate and coordinate groups and individuals in accessing CAIG virtually and through CHAT
To facilitate and coordinate groups and individuals in accessing CAIG virtually and through CHAT
Provide written reports to Steering Committee and Business Meeting
Attend Steering Committee and Business Meetings monthly
Audit Committee
Reports to: Chair and Vice-Chair
General Purpose of the Job: To audit the books and bank statements of the Operating Account and the Literature Account at least quarterly
To audit the books and bank statements of the Operating Account and the Literature Account at least quarterly
The Committee MAY obtain the services of a financial professional with the approval of the Steering Committee (following existing financial guidelines)
The Committee shall give a written report to the Steering Committee and Business Meeting
Attend Steering Committee and Business Meetings monthly
The Treasurer and/or Assistant Treasurer shall cooperate with the Audit Committee and assist the committee in performing their task
